cunycataloging

MarcEdit GC workflow

Page history last edited by asidman 7 mos ago

Sample MarcEdit workflow for the Graduate Center

1. Download file (.mrc or .dat) from vendor website

2. Break file using MarcBreaker (save to .mrk)

3. Open the file in MarcEditor and begin editing:

LDR Open the fixed fields and check that coding is for a book or serial, not a computer file.

049 Add local holdings code: ZGME

099 Add call number if using, i.e. $aPsycBooks$a(Online)

245 Check for GMD in $h

Make sure that it is properly placed following $a

533 Check for reproduction note if work was previously published in print form

856 Check indicators

Check URL

Edit public note in $z to fit Grad Center patterns: An electronic book accessible through the World Wide Web; click for information

946 Add NBL

Run a field count report (Reports > Field count) to check for field duplication, unwanted or non-standard fields, and other problems

Scroll through the file and do a visual check of the records to find potential problems which can be fixed in batch, such as:

Records include 533 for microfilm as well as electronic reproduction
Records include a 506 note alerting users to restricted access
Records include $x topical subdivisions in the 650 field which should be updated to $v form subdivisions

Validate the file to find any remaining coding erros (Reports > MARCValidator)

4. When editing is complete, save file in .mrk format

5. Recompile the saved file to .mrc format

Either do this within the MarcEditor (File > Compile to MARC) or by using the MarcMaker on the start screen
Rename the file and/or save it to a separate directory to avoid confusion with the original vendor .mrc file

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